Logistics Technical Assistant Ethiopia Jijiga

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All NRC employees are expected to work in accordance with the organization's core values: dedication, innovation, inclusivity, and accountability. These attitudes and beliefs guide actions and relationships.

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Role and Responsibilities

Generic Responsibilities

• Adhere to NRC policies, tools, handbooks, and guidelines
• Ensure vehicles are used and maintained according to the Logistics Handbook, NRC policies, and donor requirements
• Plan, schedule, and monitor transport of staff and material/equipment according to demands and procedures
• Ensure that all NRC and hired vehicles are in proper operating condition; coordinate vehicle maintenance
• Manage drivers in accordance with NRC logistics guidelines
• Ensure all NRC drivers adhere to NRC logistics driving procedures
• Distribute/organize transport of material and equipment according to procedures, including trucks
• Perform other duties assigned by line manager
• Assist with implementation of the support function portfolio according to the plan of action
• Prepare and develop status reports as required by management
• Ensure proper filing of documents
• Be responsible for all stocks, warehouse, and assets and submit relevant reports
• Update stock in/out and prepare monthly stock movement reports
• Ensure all stock is physically counted; submit physical account checks and reconciliation reports when required
• Immediately report losses, damages, or discrepancies

Specific Responsibilities

• Prepare requisitions for spare parts for vehicles
• Train and develop drivers
• File all vehicle records and reports
• Ensure asset inventories are up to date
• Compile and submit monthly vehicle utilization and carpool reports
• Monitor fuel usage and prepare tracking sheets
• Coordinate with program teams for weekly movements to ensure cost-effective vehicle use and compliance with NRC safety rules
• Control daily and weekly vehicle movement during and after working hours
• Oversee vehicle log book, asset maintenance, and fueling
• Coordinate and facilitate timely reporting of incidents such as accidents and breakdowns
• Ensure NRC vehicles are equipped with necessary legal documents and equipment (HF radio, GPS, vehicle tool kits, first aid kit, etc.)
• Receive stocks and ensure they are in good condition and accompanied by correct documents
• Maintain records for all incoming and outgoing materials
• Supervise packing, loading, and unloading of materials
• Ensure availability of warehouse space; maintain orderliness and cleanliness of the warehouse at all times
• Receive and inspect consignments and store them appropriately
• Inform logistics officer and relevant program staff about expiry dates of consumable items stored in the warehouse
• Ensure maintenance of the warehouse to NRC standards
• Cooperate and communicate clearly and effectively to ensure a smooth, cost-effective, timely, and compliant reception process
• Act as key holder of the warehouse and be ultimately responsible for the store/warehouse contents
• Assist in other operational needs as requested by the line manager

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Qualifications

Professional Competencies

Generic Professional Competencies

• Experience working with fleet management
• Degree in a related field and/or related practical experience, including relevant training courses
• Previous experience working in complex and volatile contexts is desirable but not essential
• Documented results related to the position's responsibilities
• Working knowledge of English, both written and spoken

Context/Specific Skills, Knowledge and Experience

• Ability to prioritize tasks and work under pressure/respond to urgent requests
• Strong planning, timing, organizing, and problem-solving skills
• Honesty and transparency in dealing with suppliers
• Computer literate with MS Office skills
• Ability to work discreetly and professionally with sensitive and confidential information, sometimes under pressure
• Good communication in English (and other locally relevant languages where applicable)

Behavioural Competencies

• Planning and delivering results
• Coping with change
• Working with people
• Handling insecure environments

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