Fleet Manager - Addis Ababa

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World Vision is a child-focused organization that is committed to safeguarding all children as well as adult beneficiaries, and has zero tolerance for incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work.

Employee Contract Type: Local – Fixed Term Employee (Fixed Term)

Applicant Types Accepted: Local applicants only

Major Responsibilities

Strategic (30%)

• Serve as a strategic partner to the Leadership Team by integrating fleet/supply chain function in all WVE emergency response programs
• Responsible for planning, directing, managing, coordinating and supervising the programs for acquisition, assignment, utilization, maintenance, repair, replacement and disposal of fleet vehicles of WVE
• Leads end-to-end fleet operations across the secondary transport within and ensures that set KPIs and objectives are consistently achieved
• Develops the owned and transporter fleet management strategy together with the Logistics Manager and SCD and ensures implementation
• Manages performance of relevant 3rd parties (transporter dedicated fleet, owned fleet, and drivers)
• Leads all projects in relation to owned and transporter fleet management
• Ensures great service is rendered with reasonable cost with the usage and utilization performance
• Strategic fleet management support provided to all WVE staff in the national office

Technical (40%)

• Ensure the fleet management policies, processes and guidelines effectiveness and applicability
• Ensure all drivers adhere with GPS system requirement and direct all drivers/users to conform vehicles usage according to the fleet management policy
• Ensure adherence of vehicle usage at HO and field office levels for the intended business purpose, manage drivers' behaviour, violation of fleet policy, such as late hours, and weekend and holiday usage as using GPS system
• Ensure all vehicles assigned at HO have history files in hard copy and on GPS system, regularly review the log sheet of vehicles, submit information of old vehicles to Logistics Manager for appropriate action
• Ensure spare engine keys are kept safe and do spot check and follow up that drivers and authorized personnel have not modified or duplicated them and report immediately if observed
• Manage duties and responsibilities of all drivers at HO level, their performance appraisal and annual leave management and provide support for hub office on this
• Ensure complete use of GPS system installed in each vehicle of HO and all offices and periodically review the efficiency of vehicle usage and fuel management, analyze GPS generated reports
• Ensure all vehicles and motorbikes in NO under their custody have appropriate insurance coverage, accident reports to Logistics Manager/SCD within 24 hours of the occurrence and follow up for timely settlement of the claims request
• Closely work with PH Supply Chain Manager/HO Logistics/Maintenance Coordinator on selection of potential workshop, ensure adherence of fleet management policy and vehicles maintenance SOP at all offices
• Preserve essential vehicles repair and maintenance records, ensure all level A maintenance to be done by driver mechanics (in house) and coordinate for implementation of level B, C & D maintenance services at the outsourced service provider's workshop
• Ensure proper usage of fuel and tyre as per the approved limit on the fleet management policy and in support of GPS system. Collect and consolidate monthly vehicles usage report from all offices
• Perform other related activities as forwarded by immediate supervisor
• Any ad hoc tasks as directed by the line manager

Management (30%)

• Manage the performance of direct reports through performance reviews, frequent conversations and other methods as appropriate. Be courageous in providing coaching or feedback for continuous performance improvement
• Ensure that all drivers understand fleet management policy, processes, and systems
• Lead monthly appropriate review meetings to address performance and provide solutions
• Take appropriate action to address internal and external audit results and recommendations as they relate to support functions
• Monitor and supervise all aspects of fleet management support to ensure compliance with strategy, organization rules, regulations, policies, and standards of accountability, ethics and integrity
• Constantly monitor and analyze the global positioning system (GPS) to identify potential risks and take action/refer critical issues for intervention
• Closely liaise with the supply chain, warehouse, and security management teams to troubleshoot any issues that might cause interruption in the fleet management function

Required Professional Experience and Certifications

• BA/MA degree in supply chain/logistics management, business administration, finance and/or any related relevant field; technical qualification is advantageous
• A minimum of five (5) years of progressively responsible experience in fleet operations management out of which two (2) years of experience in people management/managerial
• Substantial knowledge of transport operations and country legislative framework at all levels
• Ability to form and maintain solid relationships with wide range of different stakeholders, partners, co-workers
• Evidence of high level written and spoken English language abilities
• Ability to speak local language
• Computer literate in Microsoft Office applications, Outlook or similar database, email and internet programs

World Vision Ethiopia is a reputable organization that values transparency and fairness in its recruitment process and does not solicit any money for any job application. We encourage all job seekers to be cautious of any job ads that require payment or personal information upfront. If you have any questions or concerns about our job ads or recruitment process, please do not hesitate to contact us directly.

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