ToR: Procurement of Sanitary Pad Dispensing Machine, Sewing Machinery, and Reusable Pad Production Materials

---

Background

The Ethiopian Center for Disability and Development (ECDD) is an Ethiopian Development Civil Society Organization established in 2005 and reregistered at the Agency for Civil Society Organizations with Certificate No. 0321 under Proclamation No. 1113/2019. ECDD works in partnership with other organizations to promote and facilitate the inclusion of persons with disabilities and disability issues in mainstream service delivery and development programs. ECDD envisions a disability-inclusive Ethiopia, where persons with disabilities exercise their human rights and have access to mainstream services and opportunities on an equal basis with others. ECDD is currently implementing a project entitled "Ahead for Accessible, Inclusive, Equitable, and Affordable SRH and Essential Healthcare Services for Adolescents and Youth with Disabilities (AHEAD)" funded by UNFPA. The project aims to enhance access to Sexual and Reproductive Health (SRH) and essential healthcare services for youth with disabilities. As part of this initiative, ECDD is supporting Income Generating Activity (IGA) groups with equipment to manufacture reusable sanitary pads locally, alongside a pilot automated dispensing program to improve school-based menstrual hygiene management.

Objective of the Assignment

The primary objective of this ToR is to identify and engage a qualified, legally registered supplier to provide a high-quality Sanitary Pad Dispensing Machine, tailoring machinery, and manufacturing raw materials for reusable pads.

Scope of Supply (Detailed Price Schedule)

Bidders are invited to provide competitive financial and technical quotations for the following items. All machinery and materials must be brand new, unused, and of premium grade.

S.No	Item Description	Unit of Measure	Total Qty.	Key Technical Specifications/Remarks
1	Sanitary Pad Dispensing Machine	No.	1	—
2	Electric Single Sewing Machine	No.	4	Heavy-duty industrial/semi-industrial electric single needle stitch machine
3	Overlock Sewing Machine (4 or 5 thread)	No.	3	Industrial overlock machine for clean fabric edge finishing
4	Cutting Table (2m x 4m)	No.	4	Smooth, flat surface appropriate for pattern drafting and heavy fabric cutting
5	Steam Iron	No.	3	High-wattage industrial or heavy-duty commercial steam iron
6	Ironing Table	No.	3	Stable, heat-resistant, padded surface
7	Chair	No.	26	Ergonomic, comfortable workshop seating for tailoring operators
8	Storage Shelf for materials and fabric	No.	6	Heavy-duty organizational shelving unit
9	Cotton Fabric (100% Absorbent Fabric)	Meter	600	High-grade, hypoallergenic, highly absorbent 100% cotton fabric
10	Absorbent Fabric Layer	Meter	600	Specialized high-absorption core textile lining for pad production
11	Raincoat Fabric (Waterproof layer)	Roll	2	Leak-proof, breathable, waterproof backing material
12	Pattern Paper	Roll	4	Heavy drafting paper for reusable pad stencils
13	Hard Paper (Cardboard Template Paper)	Roll	6	Thick card stock for tracing cutting templates
14	Paper Scissors	No.	25	Dedicated sharp shears for paper drafting
15	Cloth Scissors (Fabric Shears)	No.	25	Heavy-duty, high-carbon steel tailoring scissors
16	Measuring Tape (Pkt)	No.	14	Standard tailoring flexible measuring tapes
17	Set Square	No.	30	L-shaped plastic or wooden tailoring drafting squares
18	French Curve	No.	30	Standard tailoring plastic styling curves for pattern contours
19	Ruler (1 meter)	No.	30	Durable straight-edge measuring rulers
20	Tailor's Chalk	Pack	10	Multi-colored fabric marking chalk
21	Overlock Thread (White, Black, and Blue)	Pack	4	High-tensile cones for overlock machine edges
22	Normal Sewing Thread (White, Black, and Blue)	Pack	4	Multi-purpose standard machine sewing threads
23	Normal & Overlock Thread (White, Red, Black, Light Yellow, and Blue)	Pack	16	Assorted color packages
24	Waist Elastic (Wide and Thin: 0.5 or 0.75 inch)	Roll	12	Flexible, durable elastic bands
25	Shatter (Fastening tape/Ribbons)	Roll	12	Accessory binding component ribbon
26	Shear (Interlining/Binding stabilizer)	Roll	4	Lightweight fabric stabilization netting/tape
27	Adhesive	No.	12	Standard workshop assembly bonding liquid
28	Glue	No.	12	Heavy-duty multi-surface adhesive
29	Bobbin Case	No.	8	Compatible with the provided electric sewing machines
30	Bobbin	No.	8	Compatible steel/metal winding bobbins
31	Packaging Plastic Bags	Pack	30	Clear, hygienic final packaging sleeves for completed pads
32	Thread Snipper	No.	8	Ergonomic handheld quick thread cutters
33	Hand Sewing Needles	Pack	16	Assorted sizes for hand finishing work
34	Machine Needles (Size 14/90)	Pack	8	Universal sharp points optimized for woven/absorbent fabric types

Note: Quantities may scale up or down based on price and fund availability.

Eligibility: Required Capacity and Skills

Suppliers and legal business entities must fulfill the following criteria to be eligible for technical evaluation:

• Experience: Profile showcasing proven experience in supplying tailoring machinery, industrial textiles, raw production materials, or electronic dispensing equipment
• Legal compliance: A valid and renewed business license for the current fiscal year, Taxpayer Identification Number (TIN) Certificate, and VAT Registration Certificate
• Quality standard: Commitment to supply brand-new, factory-original equipment. Refurbished or second-hand machinery/material will be automatically rejected

General Conditions & Terms of Payment

• One option policy: Bidders must offer exactly one clear brand, model, and fabric sample choice per item listed. Multiple alternative variations in a single bid will invalidate the item quote
• Pricing: Financial quotes must be written in Ethiopian Birr (ETB) and must cleanly factor in VAT, transport, loading/unloading, and site delivery costs. The expiration timeline of the price validity must be stated
• Payment terms: ECDD does not make advance payments. All payments will be made right after the submission of the equipment. Payments are disbursed exclusively via bank transfer or bank cheque following the physical delivery, strict quality inspection, and official formal acceptance sign-off by ECDD's technical team
• Right to reject: ECDD reserves the complete right to accept or reject any bid, partially or in full

Selection Criteria

The technical and financial proposals will account for 40% and 60%, respectively, of the selection criteria, broken down as follows:

No	Criteria	Description	Weight (%)
1	Relevant experience	Demonstrated experience in the supply of sanitary pad dispensing machines, tailoring machinery, and textiles or raw materials for reusable pad production	5%
2	Quality & standards compliance	Devices meet international/national standards (ISO, WHO guidelines) and are durable, safe, and user-friendly	20%
3	Delivery & timeliness	Capacity to deliver within agreed timelines and provide after-sales support	10%
4	Customer service & warranty	Availability of warranty, maintenance, and training for users	5%
5	Financial proposal	Competitive pricing, transparency in cost breakdown, and value for money	60%
	Total		100%

How to Apply

Interested and authorized vendors must submit their technical and financial proposals, enclosed inside a securely stamped and sealed envelope, within 10 calendar days of this announcement (on or before the closing deadline of June 01, 2026).

Submissions must be logged in person at either of the following official ECDD branches:

Addis Ababa (Head Office): Beklobet, in front of Ethiopia Hotel (the previous Global Hotel), 3rd floor of the new building (above Commercial Bank of Ethiopia and Amara Bank).

For any logistical questions or immediate spec clarifications, reach out directly via: Tel: 0904570000

Disclaimer

ECDD is a disability-based organization committed to safeguarding all children and adults at risk. ECDD has zero tolerance for incidents of sexual abuse and exploitation against children and adults at risk, including sexual exploitation, abuse, or harassment, committed by employees, volunteers, consultants, or contractors working with us, where development and humanitarian programs are implemented. ECDD also has a zero-tolerance policy for corruption. Thus, ECDD expects everyone who works for it to respect its Children and Adults at Risk Safeguarding Policy, Prevention of Sexual Exploitation and Abuse Policy, and other legal frameworks. Violations of these stated policies and relevant laws will be subject to corrective action up to and including termination of the employment and other contracts.

---