Project Finance and Admin Officer

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Who We Are

SOS Children's Villages in Ethiopia is an International Non-governmental organization and a member of SOS Children's Villages International Federation. We started our humanitarian work in Ethiopia with the opening of our first Village in Mekelle, northern part of Ethiopia in 1974. Since then, we have expanded our programs to different regions where there are significant needs for intervention and where we believe we can work in partnership with all relevant actors to bring sustainable positive outcomes for children's and young people.

Today, we have grown significantly to meet the persistent challenges that confront Ethiopian children who have lost parental care and those that are at risk of losing their parental care. Working in close collaboration with international donors, local government and community-based organizations across eight program locations; we aspire that every child grows up with love, respect and security.

Our Commitment to Safeguarding

At SOS Children's Villages, safeguarding isn't just a policy, it's a foundational value embedded in everything we do. We are unwavering in our commitment to protecting the children, young people, adults, and communities we serve, as well as our workforce and resources.

We cultivate an environment of trust and accountability where every voice is heard and respected. All successful candidates will be expected to champion our holistic safeguarding principles, actively upholding our Child & Youth Safeguarding Policy, Code of Conduct, and regulations against sexual misconduct, fraud, and corruption.

By joining our team, you commit to integrating these vital standards into your work, ensuring the highest levels of safety, ethics, and integrity in every action and partnership.

Together, we create a world where everyone feels safe, respected, and protected.

Join Our Mission

We are looking for a Finance & Admin Professional who will be responsible for project office administration and financial transactions to the project and tasks, prepare periodic financial statements and reports, and keep the records of the accounts books up to date according to SOS Financial Manual & Procedures and be involved in financial closings.

The job incumbent reports to the Project Coordinator and works closely with the respective Project Coordinator & Location Program Director.

Key Responsibilities

Financial Management

• Review payment requests for accuracy, completeness, compliance, level of authorization and clarity on the invoices.
• Review disbursement requests for accuracy, documentation and validity; effect payment to the right vendor from the right project.
• Review accounts on a regular basis to ensure the balances are complete and accurate.
• Record all project office financial transactions into the SOS financial recording system and meet all submission dates and reporting requirements as required by the Programme Accountant.
• Assure accuracy of supporting documentation for accounting records.
• Organize and maintain accounting filing system.
• Ensure the timely settlement of advance payments and program location obligations (taxes, provident fund, pension, etc.).
• Ensure that all financial and accounting related files and records reflect high professional standards.
• Prepare payroll and arrange timely payment of salaries.
• Follow up and control payable and receivable accounts.
• Receive original transaction documents, check completeness and correctness and pass them to immediate supervisor.
• Participate in the preparation of draft financial statements.
• Assist the Location Finance Manager in the implementation of the internal control system and financial procedures manual of the organization.
• Provide finance-related capacity-building support/activity to CBOs and CCSCs.

Administration

• Handle tasks related to administrative issues of the project office such as fleet management, annual leave management, office security and cleanliness.
• Organize proper record keeping of personnel data, property administration and keep systematically updated records of staff and documents of the project.
• Coordinate provision of general services such as transport, custody and maintenance of properties and project purchases.
• Work to ensure effective security systems in the project office by closely working with security guards.
• Ensure that services such as electricity, water line, internet, and telephone lines are properly serving the project office and closely work with concerned stakeholders.
• Support and give guidance to administrative staff under his/her supervision.
• Coordinate staff development initiatives by assessing needs, conducting pre- and post-training assessments, writing training reports, etc.
• Take part in inventory taking and control of assets and stock items.

Inventory

• Keep proper records of fixed assets and property.
• Confirm copies of GRR, SIV & receipts are filed & custodian register is updated.
• Prepare monthly fixed asset reports (purchase report, transfer report, hand-over report, store readmit report, issued from store report and custodianship update report).
• Conduct the inventory counts of properties for the program annually & semi-annually.

Reporting

• Oversee the location financial operation and provide reports to the Location Finance Manager and Project Coordinator.
• Prepare and submit monthly electronic and hard copy reports with supporting documentation to SOS Children's Villages programme office finance section.
• Prepare monthly, quarterly, and annual financial reports of the project to the Location Finance Manager and Project Coordinator.

Our Ideal Candidate

Essential Requirements (Must-Have)

• Education: BA degree in Accounting & Finance.
• Experience: At least 3 years of relevant work experience working in a Finance and Admin Officer or similar role.

Desired Assets (Nice-to-Have)

• Vast experience in budget management, account reconciliation and reporting in donor-funded projects.
• Experience in managing office operations, procurement and inventory.
• Familiarity with the local context and language proficiency.
• Proficiency in accounting software, D-365 and other MS Office applications.

Competencies

Lead Competency

• Role model: act as a role model for the organization, living our values and inspiring and learning from others.
• Collaboration: remove barriers to participation, share decision making and build partnerships.
• Empowerment: promote inclusion and equitable sharing of power.
• Strategic thinking: live the values and mission, setting realistic goals and translating them into actionable plans.

Core Competency

• Kindness: act with empathy towards everyone he/she works with.
• Continuous learning: make an effort to learn, understand and grow as a person, admitting your own mistakes.
• Inclusiveness: in any actions show respect and care for others.
• Initiative: speak up when things are not right, do not hesitate to act, and adapt to change when necessary.
• Results orientation: look for solutions and focus on desired results.

How to Apply

To apply, please submit your updated resume via the SOS Children's Villages Application Portal (ICIMS).

We actively champion diversity and inclusion and strongly encourage women to step forward and apply. As part of our unwavering commitment to holistic safeguarding — protecting children, youth, adults, and assets — our selection process emphasizes value alignment and includes thorough background checks for all potential hires.

SOS Children's Villages in Ethiopia is an equal opportunity employer, providing fair consideration to all applicants regardless of race, colour, religion, gender, ancestry, national origin, age, disability, marital status, or class.

Please note that only shortlisted candidates will be contacted.

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