Logistics & Procurement Officer

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The Logistics and Procurement Officer works closely with the Area Coordinator and field finance team to manage the procurement of all goods and services needed for the program. The role coordinates with the wider team to ensure that all procurement policies, procedures, and guidelines are properly implemented and followed.

Additionally, the officer oversees all field-level logistics, ensuring that assets, fleet, and resources are correctly managed, tracked, and regularly updated.

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Key Responsibilities

Procurement Management

• Ensure transparent, accountable, efficient, and cost-effective procurement by meeting the six rights of supply (right price, time, quantity, quality, place, and source).
• Fully understand and apply the SP Procurement Policy, SP Ethiopia FOG, and all related procedures.
• Manage procurement processes, including maintaining databases, tracking contracts/framework agreements, and coordinating with the Country Office on international orders.
• Complete procurement transactions, process payments, and prepare all required electronic documentation in line with SP standards.
• Scan and submit finalized procurement documents to Finance in a timely manner.
• Conduct regular supplier vetting, maintain updated files, and document supplier background, capacity, and integrity.
• Assist program teams with procurement planning and support the preparation or amendment of contracts.

Logistics & Asset Control

• Work with Logistics and Fleet teams to arrange transport for nationally procured and imported materials.
• Confirm delivery of items to the warehouse, ensure Goods Received Notes (GRNs) are issued, and oversee proper dispatch and handover to projects or individuals.
• Provide warehouse and logistics staff with necessary documentation for newly procured fixed assets.
• Provide fixed asset information to the Country Office Warehouse and Inventory Officer for proper registration in the SP database.
• Oversee fleet, asset, and resource tracking, updating, and management at the field level.

Reporting & Strategy

• Supply accurate procurement data to management to support operational planning and program development.
• Submit weekly and monthly procurement reports to the Program and Procurement Manager.
• Support the Procurement Manager in developing and improving internal supply chain procedures, forms, tools, and emergency preparedness systems.
• Maintain organized procurement files, vendor records, and procurement history while ensuring ethical conduct.

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Education / Experience Needed

• Education: BA degree in Procurement, Supply Chain Management, Purchasing Management, Business Management, Marketing Management, or a related field.
• Experience: 3–4 years of experience in a similar setup, preferably within an INGO/NGO.

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Language & Skills Required

• Languages: Proficiency in English and Amharic is required. Knowledge of the regional language is required; knowledge of any other national language is a plus.
• Willingness to abide by Samaritan’s Purse code of conduct and Statement of Faith.
• Exceptional attention to detail, strong anticipation, and consistent follow-through.
• High level of integrity, stewardship, and a commitment to maintaining strict confidentiality regarding contracts and sensitive information.
• Proficient in Microsoft Outlook, Word, and Excel (including formulas and formatting), with the ability to perform numerical calculations involving percentages, proportions, discounts, and basic algebra.
• Physical Demands: Ability to sit, stand, walk, and occasionally lift/move up to 100 pounds.
• Work Environment: Fluid security context with potential travel in-country, exposure to moderate noise levels, and hot/humid weather conditions.

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Safeguarding Commitment

The employee is required to carry out his/her duties in accordance with Samaritan’s Purse Safeguarding policy and Code of Conduct. The employee should remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge, and conduct themselves in a manner consistent with the Safeguarding Policy.

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