Logistics Coordinator Assistant – Coordination

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Type of Contract: Full time

Location: Addis Ababa

Terms of Employment: Fixed term contract

Starting Monthly Gross Salary/Month: 1009 USD

Number of Position: One

Other Benefits: As per the organization policy

Main Purpose of the Position

Assisting the Logistics Coordinator in specific activities and assuming some delegated tasks, according to his/her instructions and MSF standards and protocols, to ensure a proper logistics management in the capital and providing support to logistic activities in the projects.

Accountabilities

• Planning and supervising the logistics within the coordination base (repairs, equipment maintenance, stock management, cleanliness…), to ensure the best operational working conditions in the capital
• Supporting the Logistics Coordinator and/or the Mission Supply Chain Manager in organizing the ordering and transport of goods to the different projects, to comply with their needs in terms of quality and timelines
• Organizing and supervising the fleet of vehicles in the coordination base (driver's schedules, vehicles maintenance, vehicles registration and insurance, fuel consumptions, etc.), to ensure coping with the transportation and movement needs
• Assisting the Logistics Coordinator with the checkup and supervision of the proper functioning of the computers and other communication and IT equipment, to ensure a continuous and appropriate flow of information and communication
• Ensuring repair and maintenance of generators and power back-up systems as well as cold chain equipment, water pumps and other technical equipment used or stocked in capital and informing the Logistics Coordinator in case of any further needs concerning technical equipment, to have everything running adequately
• Supporting the LogCo in the planning and ensuring an appropriate emergency preparedness and response capacity (stocks, contacts, transport means, staff training), and participating in any emergency activity or exploratory visit, to ensure giving appropriate assistance to the population
• Informing the Logistics Coordinator in case of any major issue and draws-up all required reporting, to keep updated and reliable information that will ease decision-making

MSF Section/Context-Specific Accountabilities

• Track and follow up on contract renewals, expirations, and compliance, and ensure the renewal of contracts and/or addendum is timely planned
• Organize and maintain an efficient archiving system for all logistics documentation
• Oversee the tracking of rental vehicles, ensuring availability and compliance with policies
• Maintain records and adjust discrepancies in asset and inventory records
• Supervise Base and Facility Officer, Head of Drivers, and Radio Operators directly
• Provide a general logistics briefing for all new staff, introducing key logistics situation, procedures, and resources
• Plan and monitor annual leave of the logistics team in Addis
• Update the external contact list
• Follow-up vehicles documentations, renewals, and insurance related issues in collaboration with mechanics
• Implementation of log basics at coordination level
• Ensuring preventive plans in place and follow-up corrective maintenance requests with maintenance tracker across facilities in coordination (Addis)
• Standard logistics items list preparation and ensure availability of 3-month consumption stocks for coordination facilities
• Filling gap of logistics team member in the project when required
• Any other task assigned by Logistics Coordinator as per needs

The Logistics Coordinator Assistant has a good technical and management knowledge, is flexible and works closely with the Logistics Coordinator. The Logistics Coordinator Assistant has a polyvalent profile and will therefore be able to perform tasks related to every technical family. The Logistics Coordinator Assistant with the guidance of the Logistics Coordinator develops and implements small logistic projects and supports the Logistics Coordinator in administrative day-to-day management.

About You

Education

Essential

• BSc degree in engineering fields (construction/civil, electrical, mechanical/electromechanical), BA degree in business field of studies, and BA degree in (logistics and supply) or related field

Desirable

• Logistic related trainings

Experience

Essential

• Two years of previous experience as logistics supervisor/base and facility officer
• Proven experience in fleet management, facility management, asset management and reporting
• Knowledge of logistics-related administrative work and compliance with applicable laws in Ethiopia and best management practices

Desirable

• Experience with MSF or other NGOs

Other Requirements

Essential

• Be fluent in English. Desirable knowledge of any other local language
• Knowledge of additional local languages would be an asset
• Transversal competencies: commitment to MSF principles, behavioural flexibility, stress management, teamwork, cooperation, results and quality orientation

Required Skills

• Logistics
• Supply chain management
• Strong leadership and people management skills
• Behavioral flexibility

How to Apply

If you are interested, please complete the application form.

• Incomplete applications will not be accepted
• Only short-listed candidates will be contacted
• If you are short-listed, you will be invited to a technical test
• Only the candidates that will pass the technical test will be called for an interview
• Including reference checks and verification of professional history
• Qualified female applicants are highly encouraged to apply

MSF values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender, marital status, race, color, or ethnic and national origins, religion, or belief. The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data.

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