Finance & Admin Assistant | Amhara Sekota Base

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About the Organization

Samaritan’s Purse is a nondenominational evangelical Christian humanitarian organization providing spiritual and physical aid to hurting people around the world. Employees are required to carry out their duties in accordance with the organization's Safeguarding Policy, Code of Conduct, and core values. This includes remaining alert and responsive to any child and adult safeguarding risks and upholding strong institutional safety practices at all times.

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Overview of the Role

The Finance and Admin Assistant plays a key role in ensuring smooth daily operations by supporting accounting transactions, administrative tasks, and communication within the sub-field office while upholding donor requirements and financial policies.

This role contributes to the organization's financial health by assisting with audits, monitoring transactions, scanning records, and preparing invoices. Success in this position requires a positive attitude, an eagerness to learn, and solid knowledge of financial systems, policies, and procedures.

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Key Responsibilities

Financial Operations & Reconciliation

• Review and ensure the absolute accuracy of financial transactions for field operations based in the region (including vouchers, FERs, cash advances, and transfers).
• Reconcile all field office cash on a daily basis, reporting any overages or shortages immediately to the Field Accountant.
• Administer all operational cash advances to employees and partners, ensuring timely reconciliation of receipts and cash balances.
• Support the Field Accountant during internal and external audit preparation and active fieldwork.
• Ensure absolute compliance with the Samaritan’s Purse field accounting policies and donor guidelines.

Data Archiving & Documentation

• Compile, verify, check, and systematically file all financial and administrative documents.
• Manage the scanning and archiving of large quantities of financial data, maintaining organized and up-to-date program registries.
• Ensure the scanning equipment is properly operated and well maintained.
• Handle sensitive and confidential documents with the highest level of integrity and trustworthiness.
• Provide required weekly financial reports by specified deadlines to the Field Accountant.

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Education and Experience Needed

• Education: Bachelor of Arts degree in Accounting, Finance, or Business Management.
• Experience: 2 to 3 years of progressive experience in an accounting or administrative support role.
• Direct working experience alongside International NGOs (INGOs) and exposure to US Government (USG) awards is highly desired.
• Languages: Professional written and spoken proficiency in English and Amharic is required. Working knowledge of the specific regional language where the sub-field office is located is mandatory; knowledge of any other national language is a plus.

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Required Skills & Competencies

• High level of attention to detail, anticipation, and follow-up, while maintaining strict confidentiality regarding contracts and salaries.
• Strong organizational, problem-solving, and time-management skills within a fast-paced environment.
• Self-starter personality with an internal drive to work independently and meet strict reporting deadlines.
• Working knowledge of Microsoft Office applications, with an advanced proficiency in MS Excel.
• Good interpersonal and team-focused skills with a proven ability to remain flexible in demanding situations.
• Intercultural sensitivity and the capacity to adapt to a wide variety of field contexts.
• Willingness to travel at short notice and occasionally under difficult field circumstances.

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Physical Demands & Work Environment

• Physical Demands: Regularly required to sit, stand, walk, run, and maneuver across field sites. Must occasionally lift and/or move equipment weighing up to 100 pounds. Requires close vision, distance vision, color vision, peripheral depth perception, and the ability to adjust focal points.
• Work Environment: Operates in a fluid security context with frequent travel in-country. Exposure to hot or humid weather conditions, moderate noise levels (with potential exposure to loud noises near maintenance or construction workshops), and communicable diseases is expected.

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